Under minimal supervision, acts as client representative for all aspects of assigned engineering and construction projects and responsible for delivery of those projects to the customer. This position will focus on mechanical and utilities projects applied to industrial pharmaceutical facility systems – chilled water, compressed air, HVAC, steam, and system control schemes. Must work as a liaison between customer’s departments and 3rd party suppliers to ensure the incorporation and communication of all aspects affecting the successful delivery of the project. Projects will vary in size and scope and therefore the Project Manager is expected to develop and deliver a variety of projects at any one time. This position represents the client’s best interest at all times, therefore a good understanding of the client’s business issues is required. These issues include pharmaceutical class quality, GxP environments, validation, commissioning, and safety. Works with our customers to develop and deliver a project which best suits their needs, with an emphasis on timely project delivery. Typically manages projects of moderate to advanced complexity, risk and exposure between $10,000 and $1,000,000 in total cost to the client.
Delivers the construction project successfully to the customer while minimizing all risk to CBRE and the customer. This incorporates issues such as safety risk assessments, ensuring proper authorizations have been received from clients before expending cost, and ensuring proper coordination with the client’s internal departments, operations organization and the client’s other third party suppliers has taken place to prevent work conflicts. These are accomplished by following the customer’s project management processes.
Establishes the scope of project, addressing all aspects including but not limited to business requirements, performance specifications, planning, cost, interdependencies, procurement strategies and legal approval. Identifies all consultants to be appointed and appoints the same based on clearly documented scopes of work and fee schedules as well as approval from both the customer and CBRE management.
Develops the scope and initial design up to the procurement stage. Responsible for all design management of suppliers and subcontractors. Requires the milestones in the schedule to be tracked and met, the design completed to meet performance specifications, budget developed to meet financial requirements, and clear approval from the customer, dependent departments and third parties.
Procures the project in accordance with the strategy outlined in the initiation phase. Undertakes contract negotiations to ensure the best value is being delivered to the customer and make the formal recommendation to the customer. Awards the contract based on the customer’s approval.
Ensures the project is implemented in accordance with the design and ensures a timely response to questions related to field conditions. Ensures all work is done in a safe manner and that customer and vendor welfare is addressed at all stages. Monitors progress against the schedule and takes corrective action where necessary. Works with all parties to ensure prompt and accurate information is provided to all parties
Works with the customer and vendor to ensure the end product is delivered per the agreed commissioning and/or validation requirements. Ensures all punch list work is completed in a timely manner and that it does not interfere with the clients ability to occupy the space. Reviews and approves payment to contractors after verification that work was completed. Ensures all O & M manuals are received and reviewed and the necessary training is received by staff on equipment. Documents and files all warranties, and as built drawings and closes out the project in accordance with JC and client requirements.
Provides focal point for all parties interfacing on the project. Ensures all information/input is received by all parties in a timely manner and facilitates all aspects of the project.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Manages all facets of project management (budget, schedule, procurement, quality & risk) for individual real estate projects including planning, design, construction, occupancy and closeout.
Demonstrates capability to read, understand and apply standard to moderately complex documents affecting real estate projects, including but not limited to: agreements/contracts, leases, work letters, project charters, surveys and drawings.
Interfaces directly with clients to define project requirements. Prepares scope of work, project delivery resource requirements, cost estimate & budget, work plan schedule & milestones, quality control, and risk identification.
Identifies project delivery resources from pre-qualified lists or through individual project qualification process; conducts standard request for proposals; completes bid analysis; recommends resources to clients.
Leads project delivery resources/team providing project guidance and direction to achieve project goals.
Implements communication plan for meetings and written reports/meeting minutes to keep client and project resources informed. Facilitates project meetings.
Implements project documentation governance aligned with company and Client requirements. Ensure project data integrity and documentation is accurate, timely and coordinated.
Tracks progress of each project against goals, objectives, approved budgets, approved timelines. Reports status and variances. Creates action plans to meet objectives, budget and schedule.
Implements change management routines to assess change requests, make recommendations, secure client approvals, and issue change orders. Assesses change requests to determine impacts to scope, budget, schedule, quality and risk.
Demonstrates ability to identify project risks, develop risk mitigation and contingency plans, and implement action plans to reduce or eliminate project risks.
Other duties as assigned.
No formal supervisory responsibilities in this position. Provides informal assistance such as technical guidance, and/or training to coworkers. May lead project teams and/or plan, and supervise assignments of lower level employees.
Manages 3rd party project delivery resources/team. Responsible for identifying training needs, tracking performance, coaching, and motivating team members.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and EXPERIENCE
Degree in Engineering required, mechanical engineering is preferred.
Minimum of five to seven years of post graduate experience in the fields of construction, engineering, or energy management with at least two of these in Project Management.
Strong IT user skills with a working knowledge of Microsoft Word, Excel, Project.
Demonstrated experience with managing clients, vendors, consultants and other third parties.
Strong communication, organization and persuasion skills.
Demonstrated scheduling, financial and budgeting acumen as well as a history of proficient project delivery.
Sound understanding of commissioning and validation.
Experience with current construction practices and construction safety.
CERTIFICATES and/or LICENSES
PMP (US and/or Canada) and LEED AP preferred.
Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information.
Requires advanced knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and commissions. Conducts advanced financial analysis.
Ability to comprehend, analyze, and interpret complex documents. Ability to solve problems involving several options in situations. Requires advanced analytical and quantitative skills.
OTHER SKILLS and ABILITIES
Intermediate skills with Microsoft Office Suite. Ability to read and understand architectural drawings. Knowledge in MS Project, leases, contracts, and construction practices.
SCOPE OF RESPONSIBILITY
Decisions made with thorough understanding of procedures, company policies, and business practices to achieve general results and deadlines. Responsible for setting work unit and/or project deadlines. Errors in judgment may cause short-term impact to department.
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